After qualifying for the Erasmus+

What to do after the qualification to ERASMUS?

1. Before carrying out mobility, the student is obliged to inform the Dean's Office of the home faculty about this fact.
2. You must complete the Learning Agreement Form (LA) containing your chosen subject of the host institution and settlement form of study.
3. Submit documents for signing

Your LA form must be approved by one of the coordinators of the ERASMUS+ program, and then by the Deputy Dean of the Faculty of Economics of the University according to the following deadlines:

• Not later than 15 June for students leaving for the winter semester or the full year;
• No later than 15 November for students leaving for the summer semester.

Details can be found in the tab:

How to complete the Learning Agreement | Wydział Ekonomiczny Uniwersytetu Gdańskiego

Online Learning Agreement (OLA) - agreement on the program that will be fulfill at the host university

Before mobility, each student is required to prepare an Online Learning Agreement form on the OLA platform (https://learning-agreement.eu). Your LA form must be approved by one of the coordinators of the ERASMUS+ program. (How to complete the Learning Agreement | Wydział Ekonomiczny Uniwersytetu Gdańskiego) 

Qualified students are required to complete a study program appropriate to their field/specialization and approved in the Learning Agreement (OLA) amounting to at least 30 ECTS points/semester;

Students leaving for a semester are required to pass subjects enabling to obtain a total number equal to or greater than 30 ECTS credits while leaving the full-year number equal to or greater than 60 ECTS credits;

Internal Addendum

Before  carrying out mobility, students must prepare an "Internal Addendum to Learning Agreement." This document is used to record those subjects from the University of Gdańsk curriculum that do not have equivalents at the host university, and therefore students will be required to complete them upon return from the exchange and/or diploma seminar and/or foreign language course.

If there is no requirement to complete the courses as mentioned above upon return from the mobility, please attach the Erasmus+ Internal Addendum signed by the Erasmus+ Coordinator, with the “Not Applicable” box ticked.

List of coordinators at the Faculty of Economics:
https://ekonom.ug.edu.pl/en/international/erasmus-program/outgoing-students/coordinators-faculty-economics

If after the arrival at the partner university for any reason it becomes necessary to change the approved program, there must be completed appropriate changes form. This is the next page of the LA – Changes form. 

The procedure for signing Changes to LA is the same as for signing the LA (in case of stay abroad scanned forms:

• both LA and a settlement form of study should be sent to a trusted person who will deal with the approval of forms by the coordinator and the dean 
• send directly to the coordinator

If you need to withdraw for very important reasons (before or after your nomination to a foreign university, but before your departure), you should immediately notify the Deputy Dean for Development and Cooperation with the Socio-Economic Environment by email. 

Then, submit a printed and personally signed letter of withdrawal to the Dean's Office.
A copy of the email should be attached to the letter, regarding your withdrawal and reasons, addressed to: 
(1) the host university (to the email address provided after your nomination),
(2) the Office for Cooperation and Internationalization at the University of Gdańsk (erasmus.eu@ug.edu.pl), 
(3) the Deputy Dean for Development and Cooperation with the Socio-Economic Environment (magdalena.markiewicz@ug.edu.pl) and
(4) the Erasmus+ Coordinator at the Faculty of Economics of the University of Gdańsk responsible for your field of study/specialization. 
To simplify the process, this can be a single email. 

Since Erasmus+ mobility is financed by the EU grants, and a place at a foreign university can only be made available to people from the reserve list after the nominee submits a formal resignation, it is necessary to adapt to this resignation procedure.

The draft of the formal resignation can be found here: Forms | Wydział Ekonomiczny Uniwersytetu Gdańskiego