Diploma rules at WE UG (for diploma theses submitted from 01.06.2025)

Diploma rules at the Faculty of Economics of the University of Gdańsk (for diploma theses submitted from 01.06.2025)

General regulations

In the matter of submitting diploma theses and conducting diploma exams, the following are currently in force:

the provisions of Chapter 5 "Diploma theses and examinations" of the Study Regulations of the University of Gdańsk
Order No. 69/R/23 of the Rector of the University of Gdańsk of 16 May 2023 amending Order No. 70/R/15 of the Rector of the University of Gdańsk on the procedure for handling diploma theses of students of the University of Gdańsk

SUBMISSION OF THE TITLE OF THE DIPLOMA THESIS
The diploma process in the eUczelnia system begins with the supervisor transferring the titles of diploma theses in accordance with the table to the appropriate employee of the Dean's office.
THE TITLE PAGE OF THE DIPLOMA THESIS
A student who has been assigned to the topic of a diploma thesis can download the title page from the Student tile, Studies - Diplomas tab.

The diploma exam at the Faculty of Economics is an oral exam conducted stationary in the faculty building.
STATEMENT OF CONSENT / NON-CONSENT TO SHARE THE THESIS FOR RESEARCH PURPOSES
In accordance with Ordinance No. 36/R/18 of the Rector of the University of Gdan sk, a student may consent to the sharing of their thesis for research purposes, or may refuse to give such consent by submitting a written statement. A template of the statement is available on the second page of the thesis template published on the website of the Faculty of Economics.
CONSENT TO UPLOAD THE DIPLOMA THESIS
After completing the work (taking place outside the system) on the preparation of the diploma thesis by the student and the initial acceptance of the thesis, the supervisor gives consent to upload the thesis in the eUczelnia system.

The thesis is accepted for defense after obtaining two positive reviews and an acceptable anti-plagiarism score. The diploma exam is held in front of a committee consisted of: a chairman, a reviewer and a supervisor. Student will have to answer three questions - from the field of study, from the speciality and from the thesis (in the case of the bachelor's exam, a short presentation may be required to accompany the question on student‘s thesis).
UPLOADING THE DIPLOMA THESIS
The student receives an e-mail about the possibility of uploading the work. In the Student tile, the student selects the Diplomas tab and enters the details of the diploma.
DECLARATION OF INDEPENDENT COMPLETION OF DIPLOMA THESIS
Before uploading the thesis, the student submits declarations on the independent completion of the work and information on the use of artificial intelligence tools in the preparation of the thesis.

The grade on the diploma consists of: the average of grades obtained during studies - 1/2 of the grade, grade for the diploma thesis (average of grades issued by the supervisor and reviewer) - 1/4 of the grade and the grade for the diploma examination- 1/4 of the grade.
WORK APPROVAL
At this stage, the supervisor checks whether the student has uploaded the correct diploma thesis file, previously agreed with the supervisor.
ANTI-PLAGIARISM VERIFICATION
At this stage of the eDiploma process, the diploma thesis is examined by the Uniform Anti-plagiarism System
After the diploma examination the commission prepares and sends the signed report on the examination immediately to the dean's office.

The list of secretariat employees e-mail addresses

Failure to submit the diploma thesis on time

If the diploma thesis is not submitted by the end of the basic examination session, i.e. 07.07.2025, a student shall be removed from the list, subject to § 35.2.2 of the Study Regulations.

Administrative procedures connected with submitting the diploma thesis

The conditions of taking the diploma examination are as follows:

Obtaining all grades in the electronic index, including passing the diploma seminar.
Settlement with the University 7 days before the thesis defense:

Library	- borrowed books should be returned and financial debts towards the library settled (e.g. for late return of books)
Student Dormitory Administration or Student Dormitory Department*	- all financial debts should be settled (including fees for living in a dormitory) *refers only to the students living in the dormitory during study
Fees	- all financial debts should be settled - Students admitted and resumed SINCE the academic year 2019/2020 do not pay a fee for the diploma.
Copy of the diploma in foreign language	- a scan or photo of the application for a copy of the diploma and a copy of the diploma supplement in translation into a foreign language should be sent to the dean's office (from the student’s email address in the ug.edu.pl domain) If you send your application after the diploma exam you have to pay a fee as follows (to the student's individual bank account number): - for an additional copy of the diploma – 20 PLN - for an additional copy of the supplement – 20 PLN

7 days before the thesis defense, documents confirming the student's skills, qualifications and experience gained at the University or outside the University on the basis of a referral from the University of Gdańsk, which on student’s request may be included in the diploma supplement, should be sent to the dean's office (from your email address in the ug.edu.pl domain).

The instructions of preparing diploma theses