Diploma rules at the Faculty of Economics during the risk of SARS-Cov-2 coronavirus infection

Regulations on proceedings for submitting diploma theses and conducting diploma exams

Regulations on proceedings for submitting diploma theses and conducting diploma exams at the Faculty of Economics which remain in force during the risk of SARS-Cov-2 coronavirus infection

  1. Complete diploma thesis together with the completed statements (Attachment 1) and a file with the description of the diploma thesis in XML format are sent by the student from his e-mail address in ug.edu.pl. domain to the appropriate secretary's office. The list of email addresses of secretariat employees can be found in Attachment 2.
  2. The work is sent in edited format (rtf; doc; docx) and pdf. The maximum size of one file is 7 MB.
    (file names should be named with your name)
  3. The secretariat employee checks and confirms the completeness and correctness of sent documents to the student by a feedback e-mail.
  4. The complete set of verified documents are sent electronically by the secretariat employee to the thesis supervisor.
  5. After carrying out the anti-plagiarism control of the thesis using the Uniform Anti-plagiarism System, the supervisor sends the thesis and a scan (or photo) of the signed similarity report by e-mail to the secretary's office, specifying the person of the reviewer appointed by the dean and the suggested date of passing the diploma exam. Pursuant to § 6 of the Rector's Ordinance, sending a file containing the diploma thesis with statements is tantamount to approval of the thesis by the supervisor.
  6. Secretariat employee confirms with the dean's office (in case of master's thesis) and chairman of the examination board (in case of bachelor’s thesis) the diploma examination date proposed by the supervisor and informs the supervisor, appointed reviewer and student about it.
  7. An e-mail with the diploma thesis file is sent to a reviewer by the secretariat employee.
  8. Within 7 days after sending the complete set of documents to the reviewer, both the supervisor and the reviewer are required to send a scan (or photo) of the signed opinion, in the version referred to in § 8 of the Rector's Ordinance to the relevant secretariat.
  9. The diploma exam at the Faculty of Economics is an oral exam conducted remotely in the form of video conference via the Microsoft Teams application.
  10. The student connects with the MS Teams application using his email address in the ug.edu.pl domain.
  11. The chairman of the commission prepares the report on the diploma examination. The document is signed by the chairman after agreeing its content with the other members of the commission.
  12. The chairman of the commission sends the signed report on the examination immediately to the dean's office.


In matters not covered by these regulations, the University of Gdańsk Study Regulations apply, constituting an attachment to Resolution No. 120/19 of the Senate of the University of Gdańsk of 26 September 2019 on the University of Gdańsk Study Regulations and Ordinance No. 35 / R / 20 of the Rector of the University of Gdańsk of 31 March 2020 regarding a special procedure for submitting diploma theses and conducting diploma exams during the risk of SARS-Cov-2 coronavirus infection.

Attachment 1
Attachment 2


Failure to submit the diploma thesis on time
If the diploma thesis is not submitted by the end of the basic examination session, i.e. 30.06.2020, a student shall be removed from the list, subject to § 39 para. 3 of the Study Regulations.




Administrative procedures connected with submitting the diploma work

The conditions of taking the diploma examination are as follows:
1. Obtaining all grades in the electronic index, including passing the diploma seminar.
2. Settlement with the University 7 days before the thesis defense:

Library- borrowed books should be returned and financial debts towards the library settled (e.g. for late return of books)
Student Dormitory Administration
or Student Dormitory Department*
- all financial debts should be settled (including fees for living in a dormitory)

*(refers only to the students living in the dormitory during study)
Fees- all financial debts should be settled
- a fee for the diploma in the amount of PLN 60 (to the student's individual bank account number regarding student payments, available on the Student’s Portal (ps.ug.edu.pl), menu-Payments) should be paid.
Copy  of the diploma in foreign language

- a scan or photo of the application for a copy of the diploma and a copy of the diploma supplement in translation into a foreign language should be sent to the dean's office (from the student’s email address in the ug.edu.pl domain)


Submitting clearance slip is not required.

Documents confirming the student's skills, qualifications and experience gained at the University or outside the University on the basis of a referral from the University of Gdańsk, which on student’s request may be included in the diploma supplement, should be sent 7 days before the thesis defense to the dean's office (from your email address in the ug.edu.pl domain).




The instructions of preparing diploma theses

The instructions of preparing diploma theses (Bachelor’s and Master’s) at the Faculty of Economics binding from October 1st, 2018:

 The instructions of preparing Bachelor’s diploma theses
The instructions of preparing  Master’s diploma theses
Title page specimen of the diploma work (accepted by Senate Education Commission of the University of Gdańsk) (title page of diploma work cannot contain UG logo)
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